Use forced pauses, create patterns and unload the brain to do more.
1. Make time for rest
Beginners in time management and perfectionists want to shove more tasks into the schedule so that there is not a minute of free time left. It sounds logical, but there are a couple of significant drawbacks to this approach. Firstly, no one has canceled unseen circumstances. And secondly, rest is needed in order to be on time more and to cope with tasks better.
2. Use forced pauses to your advantage
Always bring a notebook, tablet or book. If you have to wait — at the post office, at the hairdresser, at the bank or other places, you can read a dozen pages, make notes, answer work emails.
3. Write down
Do not rely on your memory — take notes. Write down everything that may be useful to you in a notebook or smartphone. Subsequently, this will save you a lot of time: you don’t have to remember for a long time what the name of the book you were advised to read, or what is the last name the specialist you need.
4. Create templates
An office employee spends almost a third of his work time on correspondence. If you are often asked the same questions, prepare answers in advance and send them to your interlocutors. Or create a section with frequently asked questions on your page or website.
5. Be dual-tasking
But only if none of your deeds require deep concentration. Trying to listen to a podcast and respond to messages at the same time will most likely fail. Such multitasking only reduces productivity. But there are cases that do not require full involvement and affect different processes.
6. Read, not surface
If there is even the slightest chance that the information from a letter, article or book is still useful to you, delve into the text, and do not run it diagonally through the eyes. Otherwise, then you will have to re-read it again and you will spend more time than you could.
7. Unload the brain
If you feel that the mind is oversaturated with plans, ideas, tasks, stop and write them all down on paper. Try to formulate cases as short as possible and immediately divide the large tasks into stages — so they will not be intimidating and you are more likely to complete them.
8. Discard unnecessary subscriptions
You are no longer interested in some of your mailings; you subscribed to them by mistake. As a result, hundreds of unnecessary emails distract you with notifications and prevent you from finding the information you need.
9. Set rules for yourself
Uncertainty and an abundance of options make you waste time making decisions. Think of settings that will narrow down your choices and make the situation clearer. For example, if you make a menu for a week, it will immediately become clear what you need to buy in the store, and you won’t have to think every time what to cook for lunch.
10. Combine small stuff
You probably heard about the rule of two minutes: if it takes a minimum of time, you need to complete it right away. So you can allocate half an hour to an hour every day in order to perform small tasks together. Or choose one day a month to completely devote it to routine tasks, which you usually do not want to be distracted with.
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